Join Our Team

Executive Assistant (C-Suite)

Cambridge, MA

Our Opportunity…  

As the Executive Assistant, you will support our Chief Executive Officer and six other members of the Obsidian C-Suite.  Reporting directly to the CEO, you’ll manage calendars and scheduling, plan meetings and events including Board meetings, support travel including expense reports, and provide other general administrative support as needed. You’ll be a vital part of a highly collaborative team working to achieve Obsidian’s vision of translating innovative science into medical breakthroughs for patients.  This position can be hybrid with a minimum of 3 days on site at our Cambridge location with occasional support at our Bedford location. 

This is a unique opportunity to contribute to a well-funded pre-clinical company with blue chip investors, field-leading advisors, best-in-class partners (BMS and Vertex), and an experienced team. You'll help us build a dynamic, innovative, passionate, collaborative, and successful organization focused on delivering transformative therapies in areas of greatest clinical need.  

You Will…  

• Coordinate multiple calendars and assist with scheduling and organizing meetings and speaking engagements (virtual and in-person).  
• Arrange for travel and accommodations for the C-Suite, Board of Directors, and members of the Scientific Advisory Board as needed. 
• Manage expense reports, ensuring timely and accurate submission. 
• Plan and coordinate internal and external corporate events including offsite leadership meetings, Board of Directors meetings, company milestone celebrations, and others as they arise.  
• Partner with the Chief People Officer to support recruitment activities by scheduling candidate interviews for direct reports to C-suite members. 
• Provide coverage for office reception as needed for key events and visitors. 
• Support ad hoc organizational projects for the team as required. 
• Be available "on-call" for urgent matters as needed outside of regular working hours. 
• Develop strong relationships across the organization and with key external contacts. Quickly establish yourself as a trusted partner in the execution of all responsibilities demonstrating exceptional organizational skills, good judgment, flexibility, confidentiality, an appropriate level of urgency, and grace under pressure. 

 You Bring…  

Core Qualifications  

• Bachelor’s degree or equivalent experience.   
• 5+ years of experience providing support to senior leadership; including meaningful experience liaising with executive teams and external Boards, partners, investors, or customers.
• Excellent communication skills, including a professional correspondence style for internal and external communications. 
• Strong PC literacy with advanced skills in Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Teams). 
• Tact, diplomacy, and discretion: you work well across all teams and sensitively manage confidential information. 
• A sense of urgency: you develop an understanding of company and executive priorities, and exercise good judgement to balance multiple requests and execute the most important responsibilities with high quality.
• Initiative, organization skills, and a "can do" attitude:  you adeptly manage multiple responsibilities in parallel and readily adapting to change as needed.  
• A highly collaborative working style: you build trusting relationships, invite and share ideas and feedback, productively challenge your own and others’ assumptions to generate new ideas and facilitate better outcomes.   
• A track record of self-directed learning: you’re willing and able to approach unfamiliar situations and responsibilities and devote the time and energy to learn what is required to succeed. 

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